Respondex drafts your next RFP, DDQ, or security questionnaire straight from your knowledge base and past-won proposals — then flags every claim that's about to expire before a reviewer has to catch it.
Most of a proposal manager's week goes to finding the right answer, not writing one — hunting through old decks for the SOC 2 language, pinging engineering to confirm an SLA number is still current, copy-pasting a case study that was already outdated the last time someone used it.
Point it at your knowledge base — past proposals, security docs, pricing sheets, case studies — and Respondex assembles a complete, question-by-question draft response, matched to the exact language and structure of the RFP you received.
"We stopped treating every RFP like a fire drill. Respondex hands our team a draft that's 80% there before the kickoff call even ends."
— Director of Proposals, mid-market data infrastructure companyUpload the RFP, DDQ, or security questionnaire as a PDF, Word doc, or portal export. Respondex parses every question — including nested and conditional ones inside vendor portals like Ariba and Coupa — and drafts an answer for each, pulled from your best existing language, not generic boilerplate.
Certifications expire. Pricing changes. SLA commitments get renegotiated. Respondex cross-checks every claim in a draft against your source-of-truth documents and flags anything past its confidence window in burgundy, right inline, with the date it needs re-verification.
Flagged for reviewLog the outcome of each submission. Respondex weighs language from won proposals more heavily in future drafts and quietly retires phrasing from ones that lost, even when the loss reason was never written down anywhere formal.
Approved languageSecurity answers go to your security lead, pricing to finance, SLA language to legal — automatically, based on the content of each answer, with a single deadline-driven view so nothing sits in an inbox until the night before submission.
This is what a drafted response looks like inside Respondex — hover the underlined text to see why it's flagged.
Point Respondex at your existing content — a shared drive, a wiki, a proposal library, or a dedicated RFP content repository. It indexes everything and keeps a running map of which claims come from which source document.
Drop in the file or paste a portal link. Respondex extracts every question, including scoring weights and formatting requirements, and maps each one to the strongest matching content in your library.
Every question gets a full draft answer. Anything time-sensitive — a certification, a price, an SLA number — is marked for review with the reason and the date it was last confirmed.
Send flagged sections to the right reviewer, track sign-off in one place, and export to your required format — Word, PDF, or directly into the portal — with formatting preserved.
Mark the response won or lost. Respondex updates its ranking of which language, case studies, and pricing framing to favor next time — no manual retraining required.
Respondex reads from the tools your team already stores content in — it doesn't ask you to migrate anything first.
"Our SOC 2 renewal slipped by three weeks last year and nobody caught it until a client flagged it after signing. Respondex would have flagged it the moment we opened the draft. That's the whole pitch for us now."
"We went from a 3-person proposal team drowning every quarter to actually being selective about which RFPs we chase. The first draft used to be the whole job. Now it's the starting point."
"The win/loss learning loop is the part competitors don't talk about. Six months in, the language it suggests for pricing objections is noticeably sharper than what we started with — because it's ours, just weighted by what actually closed."
Three tiers, no per-seat penalty for pulling in a reviewer. Full pricing and feature comparison on the pricing page.
No. Your knowledge base and drafted responses are never used to train any shared or third-party model. Everything stays isolated to your workspace — see our Privacy Policy for the full zero-training guarantee.
You attach a confidence window to source documents — certifications, pricing sheets, SLA terms — either manually or by connecting the document's own expiration metadata. Respondex flags any claim pulled from a document past that window, or one nobody has re-confirmed in the interval you set (90 days by default).
Yes. Respondex parses portal-based questionnaires including nested and conditional question logic, and can export back into the portal's required format or a downloadable document, depending on what the buyer's portal supports.
You do, entirely. Every draft, every export, every piece of generated language belongs to your organization with no usage restriction. Details are in our Terms & Conditions.
Most teams connect their first knowledge source and draft their first response inside a 10-minute trial session. Full indexing of a large document library typically finishes within a few hours, running in the background.
Connect your knowledge base and draft your first response today — see exactly what Respondex would have flagged before it went out.
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